WeWorld supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. WeWorld works in 27 countries around the world, including in Italy, with more than 165 emergency, humanitarian aid and development projects. Its activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

The organization operates in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. The organization operates also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

Position: Country Finance Manager Tunisia & Libya

Reporting Relationship: Works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager

Location: Tunis, Tunisia

Family Duty Station: YES

Starting date: Mid-December 2023

Application deadline: 2 November 2023

Working context:

WeWorld in Tunisia

WeWorld has been operating in Tunisia since 2012 through the implementation of the following intervention sectors:

· Socio-economic and rural development

· Human rights

· Good local governance and community driven development

· Prevention of violent extremism (PVE)

· Mainstreaming sectors: Strengthening civil society & Gender equity

In Tunisia, WeWorld has a main office in Tunis and a field office in Sidi Bouzid.

The main donors are the Italian Interior Ministry, the Italian Cooperation AICS, Italian provinces.

Tunisia Local team: 5

Tunisia Expat team: 1 dedicated to Tunisia & 4 expatriates working for both Tunisia & Libya missions.

WeWorld in Libya

WeWorld has been operating in Libya since 2018 through the implementation of the following intervention sectors:

· Humanitarian Aid for host, displaced, migrant and refugee populations through projects promoting access to water, sanitation and hygiene (WASH), primary health, etc.

· Capacity building of Civil Society Organizations (CSOs)

· Promoting respect for Human Rights, in connection with the field of humanitarian protection

In Libya, WeWorld has its main office in Tripoli and a field office in Sebha (Fezzan region).

The main donors are AICS and the EU Trust fund for Africa.

Libya National team: 9 staff

Libya team in Tunis office: 1 dedicated to Tunisia & 4 expatriates working for both Tunisia & Libya missions.

Job description:

WeWorld is recruiting a Country Finance Manager for Tunisia & Libya who will works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager.

She/he will directly manage one administrative officer in Tunis and technically supervised 2 staff (1 administrative and logistics officer in Tunis & 1 administrative & logistics officer in Sebha).

She/he works in close collaboration with the Coordination team based in Tunis composed of: Logistics Country Manager, Tunisia Program Coordinator, Libya Program Coordinator and the Protection and Gender Coordinator.

KEY RESPONSIBILITIES

GENERAL ADMINISTRATION

· Track and manage deliverables and timelines related to grants, contracts, vendors, and partners

· Monitor grant administration to ensure compliance with reporting and expenditure requirements

· Supervise compliance of administrative documents and their proper filing

· Ensure the smooth flow of administrative information and data to the HQ

· Supervise flow of administrative information from project partners and the compliance with MoU

ACCOUNTING

· For each area of Interventions and Country (Tunisia/Libya) supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries

· Supervise cash and bank balance checking process when closing the monthly accounts

FINANCIAL REPORTING

· Being responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team

· Ensure the compliance of financial reports with donors and internal rules and procedures

BUDGET AND PLANNING

· Collaborate with the Country Representative, Program Coordinator, Project Managers to develop budgets according to donors regulations

· Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)

· Collaborate with the Project Managers, Sector Coordinators, Logistics Coordinator to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule

· Monitor financial flows of the projects

· Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative

· Coordinate the preparation and constantly monitor/update of core budget of WeWorld for Tunisia & Libya and provide an analysis to the Country Representatives focusing on gaps and risks

· Participate with the country coordination team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation

AUDIT PROCESS

· Collaborate to the management of financial audit performed on the projects

· Supervise yearly financial audit on general accounting for local authorities

· Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld administrative procedure

PROCEDURE

· Design and implement administrative routines, procedures, and systems to increase efficiencies

· Updated the Local Operational Manual for both missions based on WeWorld procedures to implement organizational policies, including those related to HR management

· Ensure the monitoring of the Mission registration/updated registration (Libya & Tunisia) procedures with the authorities concerned and the various State services

OPERATIONAL

· Supervise administrative and finance local personnel to complete routine tasks

· Capacity building of local staff and partner organizations in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency

· Follow-up payments from donors and financial project close-out (contract liquidation)

HUMAN RESOURCES

· Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices

· Supervise compliance with all WeWorld employment regulations relating to payroll, health insurance, work insurance, employee benefits

· Ensure all national staff have valid contracts, updated and signed Terms of Reference

· Support Country Representative to monitor and revise where necessary salary scale, as well as supervising staff leaves, holidays, overtime and contractual obligations

· Take the lead in recruitment of national support staff (Local accountant for Tunis)

· Ensure the smooth running of national staff recruitment according to national procedures

REPRESENTATION

· Participate in inter-admin meetings with other INGOs and NGOs (i.e. Libyan INGO Forum)

· Ensure official representation for the administrative management of the Mission to the competent authorities

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge:

· Master or equivalent in Financial/Accounting management

· Knowledge of institutional donor procedures (AICS, EU, UN agencies etc.)

· Good knowledge of the financial administration of a humanitarian mission

· Good knowledge of MSOffice

· Fluent in French, both written and verbal

· Fluent in English, both written and verbal

Professional Experience:

· At least 3 years of specific experience in finance/administrative positions in the international cooperation sector

· Previous experience in administrative and financial management of emergency projects

· Experience of representation to institutions and participation in coordination meetings

· Experience in budget management and monitoring of logistics procedures

Skills and Abilities

· Leadership, planning, organization and teamwork skills

· Training and capacity building skills

· Proactive and dynamic attitude

· Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts

· Capacity for interpersonal relations and intercultural approach

· Good listening and communication skills

· Good negotiation and conflict resolution skills

· Strong commitment to the mission of WeWorld, genuine interest in international cooperation development issues

· Demonstrates integrity by modeling values and ethical standards of NGOs

WHAT WE OFFER

Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Line Manager upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first months of contract

Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex, housing and hardship based on place of work; schooling, flights for children and insurance coverage for children)

Other conditions: Tax Treatment: equal tax treatment between Italian and foreign residents is guaranteed

Annual leave: 2,5 days/month (working days)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered

The recruitment process may be closed early if a suitable candidate is found. Due to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.

WHO WE ARE

WeWorld supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. WeWorld works in 27 countries around the world, including in Italy, with more than 120 emergency, humanitarian aid and development projects. Its activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

The organization operates in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. The organization operates also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.

WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.

WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.

WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behaviour from all its staff, who are requested to adhere to the principles and behavioural rules defined in the CoEC and the Organisational Poplicies.

The CoEC and all the internal policies can be found here: https://www.weworld.it/en/about-us/transparency