Project Manager Kenya

WeWorld-GVC Nairobi Kenya Project Manager On site
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Company Description

WeWorld is an independent Italian organization that has been working in international cooperation and humanitarian aid for 50 years. It supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. WeWorld works in 27 countries around the world, including in Italy, with more than 120 emergency, humanitarian aid and development projects. Its activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world. The organization operates in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. The organization operates also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.


Position: Project Manager Kenya

Reporting Relationship: Country Representative Kenya

Duty Station: Nairobi, with frequent mission to Narok (50%)

Deadline: 19/04/2024

Starting date: 1 June 2024

Working context

WeWorld has been working in Kenya since 2010 in the areas of promotion of access to basic education, child protection, health/nutrition, water and sanitation services. It works in partnership with local organisations and in close cooperation with government authorities. The main geographical areas of intervention are Nairobi and the counties of Narok, Migori, Kwale and Isiolo. WeWorld is committed to protect the rights of children, especially girls, to quality and inclusive education, and it protect children, adolescents and youth from sexual abuse and exploitation, and from the consequences of natural and man-made disasters such as drought, floods, cyclones and conflicts.

In the framework of the call for proposal “Bando per l’affidamento dell’Iniziativa. Empowerment femminile e sostegno all’ambiente e salute in Kenya (AID 012835/01/1), Lotto 1 – Gender empowerment, salute sessuale e riproduttiva, lotta alla violenza di genere” WeWorld has been awarded a grant by the Italian Agency for Development Cooperation (AICS) in Kenya. The project will last 36 months and will take place in Narok County. The Overall Objective is “contribute tu eliminate all forms of gender-based violence and discrimination (such as forced marriage, early pregnancy, female genital mutilation) and ensure equitable access to economic and natural resources (access to land) and their management (governance) to create more sustainable and climate-resilient societies”. The Specific Objective is “The system of prevention, protection and response to all forms of violence and discrimination against women and girls has improved through a change in social norms and behaviour, the presence of an integrated, accessible and inclusive system of services and the effective implementation of legislation”.

Job description

The Project Manager will be responsible for the successful implementation of the project’s activities and the effective coordination of the consortium members (5 partners included WeWorld) S/he will be accountable to the Country Representative. H/she will also support the Country Representative to strengthen and expanding the action of WeWorld in Kenya.


Project Management

· Elaborate and implement the project’s activities and financial planning (including the establishment of milestones) to be approved by the Country Representative

· Logistics and supply: preparation of procurement documents (BoQ, General and Specific Technical Specifications documents), active participation to the supplier selection (quotation process, opening and evaluation process) and contracts redaction/review

· In collaboration with the Country Representative, the project staff and the consortium’s partners, contribute to the development, upgrade and implementation of an appropriate and effective project strategy

· Develop the MEAL system and tools of the Project assuring the coherence, supervise its application and contribute to a sound analysis of the results, to the Project’s impact, and to the effective use of resources

· Provide quality advise to donors’ system and other relevant stakeholders on issues that may impact the achievement of project outcomes

· Validate the work plans prepared by the project staff

· Supervise quality and transparency of the data reporting

· Provide the Country Representative with regular action plans/project updates and inform her of any deviations from the plan

· Other tasks as requested by the Country Representative

Coordination and Representation

· Establish and maintain a fruitful relationship with the consortium’s members as well as with other local and international NGOs, formal and informal groups of local civil society, etc.

· Ensure constant and cooperative relations with AICS and other donors relevant for the project

· Develop and maintain appropriate, regular, transparent and supportive communication with all the relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials), with the objective of ensuring good cooperation and partnerships

· Participate in thematic coordination networks and meetings (called by the civil society and/or the donors), representing WeWorld according with the indications of the Country Representative and feeding her back accordingly with relevant issues and updates

· Organize relevant meetings/presentations of the project and/or of WeWorld program to the relevant stakeholders and follow up the implementation

· Participate in the internal coordination meetings held by the project and to the WeWorld internal coordination meetings held in Nairobi Office

HR Management

· Assure the recruitment and training process of the project staff under his/her responsibility in line with the implementation plan and with the support of WeWorld senior staff

· Assure the direct management of the Project staff under WeWorld component and a proper information flow between the project team

· Provide technical advice (especially on gender empowerment, sexual reproductive health and gender based violence), coordination and supervision to the project staff under his/her responsibility and lead and motivate them, ensuring clarity over project plans and priorities and encouraging effective teamwork

· Establish performance objectives per each staff under his/her responsibility and ensure that performance reviews are conducted

Monitoring of project activities

· Definition of the monitoring plan and specific tools to assess the progress of the project in cooperation with the consortium’s partners

· Monitoring of activities implementation and of results/objectives achievement through field visits, meetings with partners and stakeholders, data collection and data analysis

· Manage the project budget and ensure that all expenses are in line with the budget and meet the standards/requirements of WeWorld and AICS with regards to financial management, accountability and good governance, in strict collaboration with the Project Finance Manager, the WeWorld Kenya Finance Manager and the Regional Unit for Southern and Eastern Africa

Reporting and Accountability

· Setting up and monitoring of periodic (monthly) internal reporting to be filled in by project staff

· Drawing up of narrative and financial reports, interim and final (in collaboration with WeWorld local office and headquarters) to be sent to the Donor in compliance with agreed procedures and time schedule

· Prepare activity/project reports and analysis of the data collected on a regular basis or upon request

· Support to technical, financial and any other report upon request

· Provide regular reports/updates to the Country Representative on all activities carried out

· Any other task not here listed and necessary to the project and activities

· During, or at the end of the assignment, provide a proper handover

Strengthening WeWorld action in Kenya

· Support the Country Representative in the constant updating and implementation of WeWorld strategy in the country

· Support the Country Representative in ensuring good relations with donors relevant for WeWorld (AICS, EU, UN agencies, bilateral cooperations, etc.)

· Support the Country Representative in establishing and strengthening strategic partnerships with other NGOs and relevant stakeholders

· Support the design and implementation of need assessments and the development of new project proposals for institutional and private donors in line with WeWorld strategy in the country

· Ensure proactive attitude and inputs towards the identification of trainings for staff and provide technical trainings to WeWorld’ staff

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Country Representative.



Qualifications and Knowledge

· Bachelor’s degree in anthropology, political or social sciences, international affairs, economics, or related fields

· Excellent knowledge of written and spoken Italian and English

· Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint

Professional experience

· At least 4 years of professional experience in international cooperation for development

· Proved experience in managing development projects funded by AICS, preferably in the field of human rights, gender, sexual and reproductive health.

· Proved experience application of PRAG

· Experience in gender empowerment programming and gender mainstreaming

· Proved experience in successful project proposals writing

Skills and Abilities

· Demonstrable program/technical and budget management skills, planning, reporting, monitoring and evaluation skills

· Ability to assess needs and write new project proposals

· Excellent relationship-building, interpersonal skills and the ability to effectively represent WeWorld in consortium, networks and with donors

· Strong negotiation skills

· Sound verbal and written communication skills, with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders

· Proven ability to design and lead training engagement with staff and partners to enhance skills and adapt to changing program demands

· Positive attitude to work, self-reflective, motivated, inspired, collegial

· Proven ability to work well in and promote teamwork, thrive in a multi-cultural environment, be flexible and handle pressure with professional grace

· Proactive and dynamic attitude

· Good listening and communication skills

· Strong commitment to the mission of WeWorld, genuine interest for international cooperation development topics

· Demonstrates integrity with regards to NGO values and ethical standards

· Displays cultural, gender, religion, nationality and age sensitivity and adaptability

· Treats all people fairly without favoritism

Other information


Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Line Manager upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first six months of contract

Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex and hardship based on place of work; housing, schooling, flights for children and insurance coverage for children)

Other conditions: Tax Treatment: equal tax treatment between Italian and foreign residents is guaranteed

Annual leave: 2,5 days/month (working days)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered

Family Duty Station: YES


The recruitment process may be closed early if a suitable candidate is found. Due to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.